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Netherlands, Zuid-Holland, NoordwijkESA/ESTEC

Job description

We are looking for a Documentalist on behalf of the European Space Agency (ESA) for their location in Noordwijk, the Netherlands, to join their Physical, ICT & Personnel Security Unit. The selected candidate should show integrity and professionalism. The deadline for submitting applications is 14 February 2023.

Please note, the successful candidate will be employed by ATG Europe (or one of its subsidiaries). Furthermore, upon selection, they will be subject to a general security screening performed by an external provider (further information will be provided at interview stage).

The successful candidate will be tasked with, but not limited to:

  • Regular review of the status of documents in the different archives and where appropriate register this information in the DMS database;
  • Document registration, distribution, and archiving, as well as provision of reproduction services;
  • Process configuration controlled document changes and of official papers relevant to the activities of the unit;
  • Supporting users for retrieving documents from local DMS, DMS’s from external partners and/or industry, out of paper archives, other sources like ESTEC library, scanned documents on CD-ROM or via Internet, etc;
  • Provision of paper copies of electronic documents on request, creation of electronic versions of documents;
  • Management of original files;
  • Related support to project reviews;
  • Support to enhancements of the document management concepts and of future improvements.

Job requirements

  • A bachelor’s degree in Business Administration, Communications, or similar;
  • At least 2 years of relevant experience;
  • Experience in controlling and/or management of activities and resources in aerospace industry. For some tasks knowledge of Finance/Accounting may be required;
  • Experience in documentation management;
  • Experience as user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications (e.g. ESA-p) is an asset;
  • Highly proficient in the use of modern activities and resource management support tools/databases of standard office automation support software packages including, in particular, advanced usage of Excel;
  • Good knowledge of the specific activities and/or organisation, of the applicable configuration management working procedures and support tool(s) are an asset;
  • Ability to rapidly understand and adapt to ESA-specific context and environment including ESA corporate IT applications;
  • Fluency in English, both written and spoken;
  • Knowledge of another official ESA language is an asset.

Please submit your application in English via the apply button below. Applications submitted in other languages will not be considered.


Netherlands, Noordwijk

What do we offer?

In ATG Europe (or our subsidiaries) you will have the chance to work on the most interesting and technologically advanced projects in the space, big-science, and high-tech domains. You will enjoy the focused yet relaxed spirit and culture of our teams and the excellent working conditions our company provides. We firmly believe that development and growth perspectives are crucial to everyone’s career, and we therefore provide you with a personal development plan, regular assessment checkpoints and a dedicated training and education budget to support you, not only in your current work, but also paving the road to your next professional steps.

For those relocating in order to embrace a new career with us, we offer international relocation assistance in settling in your new home or finding the right school for your children and a relocation budget that is applicable to all ATG staff.

About ATG Europe

Today, ATG Europe is recognized as a leading provider of specialized engineering, scientific and technical services to the European Space, Big-Science, and high-tech industry. Our headquarters are located in Noordwijk, the Netherlands and we have subsidiaries in Germany, Ireland, Spain, Italy, and the UK. Besides these countries, ATG also operates in France, Czech Republic, Sweden, Norway, and Belgium.