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Event Manager

Noordwijk, Zuid-Holland, NetherlandsESA/ESTEC

Job description

We are looking for an Event Manager (part-time, 80%) on behalf of the European Space Agency (ESA) for their location in Noordwijk, the Netherlands, to join their ERASMUS Service. The Service provides a range of event management support to ESA, including events taking place in the Centre, but also the end-to-end organisation of events both on and off-site the ESTEC Campus. 

Please note, the successful candidate will be employed by ATG Europe (or one of its subsidiaries). Furthermore, upon selection, they will be subject to a general security screening performed by an external provider (further information will be provided at the interview stage).

The successful candidate will be tasked with, but not limited to:

  • Perform an annual event planning exercise to establish the baseline and define priorities, as well as coordinate with other relevant stakeholders in and outside the Agency;
  • Provide event management support to both in and external customers, whereas priority shall be given to customers in the following order:
    • DG, for on-site events in the Centre only;
    • HRE, for on- and off-site events;
    • Other ESA directorates, for on-site events only in the Centre;
    • External customers of the Centre for on-site events in the Centre only;
  • Support in the development and delivery of events with high-profile attendees and/or large numbers of attendees;
  • For each custom event, proposal of the implementation in the form of an event proposal which shall be agreed and signed with the customers;
  • Support in the development of budget and costing plans for delivery of events;
  • Proposal of the implementation of the event in the Centre or scouting alternative locations off the ESTEC Campus where required;
  • Coordination and securing partnerships, collaborations, and sponsoring packages/contracts;
  • Coordination and securing speakers, moderators, and entertainment;
  • Implementation of adequate set-up including branding and decoration of the venue as well as general set-up of audience and stage;
  • Support in the procurement of event merchandise;
  • Support in the development of the event program and timing;
  • Support in the implementation of requests such as live-streaming, recording, or catering;
  • Support in the registration of and communication with participants;
  • Coordination with other event management stakeholders in and outside of the Agency;
  • Implementation of measures to assess the customer satisfaction both of key stakeholders and participants.

Job requirements

  • A bachelor's degree in Business Administration, Communications, or another relevant discipline;
  • At least 4 years of relevant work experience;
  • Experience in documentation management and in the field of communication;
  • Knowledge to navigate around and understand formal communication and be ability to analyse a range of issues within the complex institutional environments of ESA, EU, and the relevant industrial landscape;
  • Ability to deliver qualitative output under time pressure;
  • Ability to execute activities with a high degree of autonomy;
  • A good sense of organization;
  • Excellent interpersonal and communication skills as well as tact and discretion;
  • Interest and good understanding of ESA Programmes and related activities, knowledge and experience in the field of telecommunication and experience with liaising with C-level executives is an asset;
  • Proficiency in the use of the Agency’s information systems and tools is an asset.
  • Fluency in English, both written and spoken;
  • Knowledge of other European languages is an asset.

Please submit your application in English via the apply button below. Applications submitted in other languages will not be considered.


Noordwijk, Netherlands


What do we offer?

In ATG Europe (or our subsidiaries) you will have the chance to work on the most interesting and technologically advanced projects in the space, big-science, and high-tech domains. You will enjoy the focused yet relaxed spirit and culture of our teams and the excellent working conditions our company provides. We firmly believe that development and growth perspectives are crucial to everyone’s career, and we therefore provide you with a personal development plan, regular assessment checkpoints and a dedicated training and education budget to support you, not only in your current work, but also paving the road to your next professional steps.

For those relocating in order to embrace a new career with us, we offer international relocation assistance in settling in your new home or finding the right school for your children and a relocation budget that is applicable to all ATG staff.

About ATG Europe

Today, ATG Europe is recognized as a leading provider of specialized engineering, scientific and technical services to the European Space, Big-Science, and high-tech industry. Our headquarters are located in Noordwijk, the Netherlands and we have subsidiaries in Germany, Ireland, Spain, Italy, and the UK. Besides these countries, ATG also operates in France, Czech Republic, Sweden, Norway, and Belgium.