Visits and Event Coordination

We are looking for a Visits and Events Coordination professional to complete our consultants Workforce Management Service to support the ​Technology, Engineering and Quality Directorate​ of the European Space Agency (ESA) at their location in ​Noordwijk, The Netherlands​. The purpose of this Support Service is to ​support the TEC Directorate, home to the ESA Education Programme, which has the objective to use space as a theme to enhance the literacy of young people in science and technology and to motivate young Europeans to pursue STEM studies and careers related to space in particular.​ The selected candidate should show integrity and professionalism.

Please note, the successful candidate will be employed by ATG Europe (or one of its subsidiaries). Furthermore, upon selection, they will be subject to a general security screening performed by an external provider (further information will be provided at the interview stage).

The successful candidate will be tasked with, but not limited to:

• Act as the point of contact for external partners for the organisation of the logistical part of VIP and Industrial visits to ESTEC, hosted by the Head of ESTEC Establishment;
• Plan the tour at ESTEC route and booking of the visits to laboratories and other facilities;
• Collaborate with TEC Office, checking on Head of Site agenda;
• Maintain and update the ESTEC visits calendar in outlook;
• Maintain and update the ESTEC visits excel sheet, recording event details and statistics, in outlook;
• Maintain check lists of the organisation of ESTEC visits and events;
• Attend briefings meetings on the organisation of ESTEC visits and events;
• Organise logistics on the ESTEC Tag-ups and TEC Gatherings three times per year and ensure data input in the ESTEC Lotus Notes visitors system;
• Collaborate with ATPI Conference Burau on planning and registrations of events and visits larger than 80 people;
• Support on the ESA Open Days logistics;
• Organise lunch and evening lectures at ESTEC.

• Master’s degree in a relevant field;
• At least 4 years of relevant experience;
• Highly proficient with modern electronics office automation tools, in particular Microsoft Office suite and electronic mailing (in particular MS Excel and MS Outlook);
• Very good interpersonal skills, i.e. a helpful and positive approach to management and other colleagues in the directorate;
• Interest and good understanding of ESA and TEC Programs and related activities;
• A developed sense for initiatives and strong organizational skills;
• A good sense of organization;
• Candidates must be eligible to work in the EU;
• Fluent in English, both written and spoken.

Please submit your application in English via the apply button below. Applications submitted in other languages will not be considered.