Data Monitoring Support Coordinator

We are looking for a ​Data Monitoring Support Coordinator​ on behalf of the European Space Agency (ESA) for their location in ​Frascati​, Italy. This position is intended to be filled on a part-time basis for 32-hours per week. This, along with further details on the projects to support, can be discussed more in detail at the interview stage.

Please note, the successful candidate will be employed by ATG Europe (or one of its subsidiaries). Furthermore, upon selection, they will be subject to a general security screening performed by an external provider (further information will be provided at interview stage).

The successful candidate will be tasked with, but not limited to:

• Maintain and distribute reporting templates to participating ESA establishments;

• Coordinate reporting deadlines and reporting schedules;

• Liaise with designated communication focal points within ESA establishments and offices;  

• Monitor receipt of reporting contributions;

• Collect communication activity summaries and statistics provided by ESA establishments;

• Consolidate submitted information into a single reporting format;

• Harmonise terminology, formatting and presentation standards;

• Ensure consistency with Agency communication and branding guidelines;  

• Prepare consolidated Agency reports using the reporting categories agreed by ESA;  

• Cover, where applicable, media relations, digital activities, outreach activities, Member State activities, exhibitions and model activities, and merchandise and publication distribution;

• Include additional communication activities or special projects, where requested by ESA;  

• Prepare quarterly reporting presentations; 

• Produce summary graphics and charts based on information supplied by participating establishments; 

• Prepare executive summaries highlighting significant communication activities reported during the period.

ATG is dedicated to diversity and inclusion and is an equal opportunity employer. Regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, handicap (categorie protette L.68/99 art.1) or any other reason protected by relevant state or municipal legislation, we are pleased to consider all eligible candidates for employment.

Please ensure that your CV clearly explains how you meet the essential requirements. If it doesn’t align completely with the essential criteria, it could result in rejection.

• Bachelor's degree in Communications, Marketing, Business Administration, Data Analytics, Public Relations, or a related field;

• At least 3 years of relevant experience;

• Experience in communications, reporting, stakeholder engagement, outreach monitoring, or corporate communications;

• Experience in developing reporting frameworks, KPIs, dashboards, or performance measurement systems;

• Experience coordinating information from multiple stakeholders and consolidating inputs into management-level reports;

• Demonstrated experience supporting communication campaigns, outreach activities, events, or public engagement initiatives; 

• Advanced proficiency in Microsoft Excel and PowerPoint, including the ability to create advance-level presentations, dashboards, charts, and management summaries;

• Ability to liaise effectively with multiple stakeholders;

• Strong stakeholder engagement and consensus-building skills;

• Ability to translate complex information into clear and concise reports for management audiences;

• Familiarity with branding and corporate communication guidelines;

• Highly organised and detail-oriented;

• Strong planning and prioritisation skills, as well as analytical and reporting skills;

• Proactive approach to problem-solving;

• Ability to manage multiple deadlines and reporting cycles simultaneously;

• Experience working in international organisations, institutional environments, or public-sector communications;

• Experience working with distributed communication networks across multiple sites or countries;

• Experience with data visualization and reporting tools (e.g. Power BI, Tableau, Looker Studio) is an asset;

• Knowledge of the space sector, scientific organisations, or European institutions is a strong asset;

• Candidates must be eligible to live and work in the EU;

• Fluency in English, both written and spoken.

Please submit your application in English via the apply button below. Applications submitted in other languages will not be considered.

The salary range advertised reflects our initial expectations for the role and our internal salary scheme. However, we encourage applications from candidates whose experience may fall outside the target profile. Any offer made will be tailored to the candidate’s qualifications, professional achievements, technical expertise, and other objective criteria relevant to the position. Salary, benefits, and other employment conditions will be discussed openly during the recruitment process.