Division Management & Administration Assistant Controller

We are looking for multiple ​

Division Management & Administration Assistant Controllers​ to complete our consultants Workforce Management Service to support the ​Capability and Country Support Division​ of the European Space Agency (ESA) at their location in ​Noordwijk, The Netherlands​.  

The Division is currently responsible for the implementation of the following schemes: 

Scheme  

Each country with an Associate Member (AM) scheme has a designated contact point in the Division, the Country Desk Officer (CDO), who liaises with National Delegates and carries out the implementation activities of the respective programmes. The CDO also acts as focal point for Industry and Academia of the country and facilitates their connection with ESA Programmes and LSIs. 

Overarching these schemes that run in parallel, the Division Management & Administration defines the common strategy, maintains reporting and control, organises resources and develops activities that serve as common tools for the achievement of the objectives of the schemes such as Training Courses, In-Country Events, Info Days, Conferences, Business Intelligence, Process Design, automation tools, project control etc. 

Please note, the successful candidates will be employed by ATG Europe (or one of its subsidiaries). Furthermore, upon selection, they will be subject to a general security screening performed by an external provider (further information will be provided at the interview stage). 

The successful candidates will be tasked with, but not limited to: 

• Support the preparation and implementation of:  

• Relevant procurement actions, including drafting related documentation and participating as external technical expert in Tender Evaluation Boards (TEBs); 

• Division relevant meetings and events; 

• Promotion, communication/outreach of activities, events, conferences, campaigns, etc, that are organised by the Division; 

Please note that any of the following subtasks shall be performed depending on the need at the time: 

Task 01 Support to Event organisation 

• Assist in the planning of events that are delivered by the Division (e.g. Conferences, networking events, training courses, visits and the like);  

• Assist in the design and procurement of promotional, communication or event merchandise and paraphernalia (e.g. Polo shirts, pens etc.); 

• Assist in the running of events. 

Task 02 Support to Training Course Preparation 

• Develop slides and inputs to training course materials; 

• Update training course materials based on lessons learned; 

• Assist in the organisation and running of training courses; 

• Keep internal database updated on training course record, attendance and participants evaluation. 

Task 03 Support to Resources Planning and Manpower Allocation 

• Help define and make available ESA internal “work packages”/”cost codes” for the support of technical personnel from other Directorates; 

• Help monitoring manpower consumption on the implementation of activities vs planned; 

• Collaborate in TEC manpower autumn and spring revisions process. 

Task 04 Support to Automation and Maintenance of Databases 

• Support the maintenance and updates to Division automation tools and databases (especially via assistance in requirements definition, identification of problems and testing); 

• Support the design and development of new automation tools and databases (especially via assistance in requirements definition and testing). 

ATG is dedicated to diversity and inclusion and is an equal opportunity employer. Regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, handicap or any other reason protected by relevant state or municipal legislation, we are pleased to consider all eligible candidates for employment.  

Please ensure that your CV clearly explains how you meet the mandatory requirements. If it doesn’t align completely with the essential criteria, it could result in rejection. 

• Bachelor’s degree or equivalent qualification in Business Administration (or Communications as relevant);  

• At least 4 years of experience in a relevant field;  

• Experience in controlling and/or management of activities (in line with what mentioned above) and resources in aerospace industry; 

• Advanced skills in data and statistical analysis tools and technology, reporting and dashboards design and programming for analysis; 

• Highly proficient in the use of modern activities and resource management support tools/databases of standard office automation support software packages including advance usage of Excel (Ms-Office and in particular advanced use of Excel);  

• Experience as a user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications (e.g. ESA-p) is an asset; 

• Previous experience with ESA in relevant activities is an asset;  

• Ability to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT application;  

• Good communication skills;   

• Strong organizational and time management skills;   

• Available for mandatory on-site office days on Thursdays and Fridays;

• Candidate must be eligible to live and work in the EU;  

• Fluency in English, both written and spoken. 

Please submit your application in English via the apply button below. Applications submitted in other languages will not be considered.