Event Support for Local Activities and Logistics

We are looking for an Event Support for Local Activities and Logistics professional on behalf of the European Space Agency (ESA) for their location in ​Noordwijk, The Netherlands​, to join their ​Outreach team​.  

Please note, the successful candidate will be employed by ATG Europe (or one of its subsidiaries). Furthermore, upon selection, they will be subject to a general security screening performed by an external provider (further information will be provided at interview stage). 

The successful candidate will be tasked with, but not limited to: 

• Ensure the provision of various logistic support linked to the organisation and preparation of missions and meetings for the ESTEC Communication Team including:  

  • Handling telephone calls and taking messages; 

  • Organising and receiving shipments of letters and goods; 

  • Arranging video conferences; 

  • Scheduling monthly meetings, calendars and appointments; 

  • Organising office stationery supplies, promotional merchandise, storage and inventory); 

  • Managing travel arrangements, including flight, train, hotel and related elements.  

• Facilitate effective internal communication within the ESTEC Communication Team by participating in meetings related to the planning of the ESTEC Communication Team workflow and ensuring proper follow-up, implementation of related decided actions and appropriate liaison with external suppliers when needed;  

• Provide logistics support to specific ad-hoc projects and coordinate with the related internal teams;  

• Ensure correct dispatch of external information requests and organise overall management of information and promotional material; 

• Ensure the provision of logistic support linked to the organisation of ESTEC internal events, such as action lists preparation, follow-up of open actions, documentation management, organisation of meetings including preparation of agendas; 

• Support with the display updates on the ESTEC video screens;  

• Maintain an appropriate filing system of shared documentation including archival and storage inventories for the ESTEC Communication Team. 

ATG is dedicated to diversity and inclusion and is an equal opportunity employer. Regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, handicap or any other reason protected by relevant state or municipal legislation, we are pleased to consider all eligible candidates for employment. 

Please ensure that your CV clearly explains how you meet the essential requirements. If it doesn’t align completely with the essential criteria, it could result in rejection. 

• A Bachelor’s degree in Communications, Outreach, or a related discipline; 

• At least 4 years of relevant work experience; 

• Proficiency with modern electronics office automation tools, in particular Microsoft Office suite and electronic mailing; 

• Ability to communicate with industry counterparts in the execution of the project-specific tasks; 

• Familiarity with ESA working environment in a similar position is a distinct advantage; 

• Familiarity with outreach activities related to science and technology; 

• Capacity to identify priority actions and handle high workloads; 

• Easy contact with personnel and well-balanced autonomy in the execution of the requested tasks; 

• High level of flexibility as well as initiative and team spirit; 

• Rigor, commitment, and reliability in the execution of the assigned tasks; 

• Fluency in English, both written and spoken. 

Please submit your application in English via the apply button below. Applications submitted in other languages will not be considered.