Local Cost Centre and Administrative Support

We are looking for a ​Local Cost Centre and Administrative Support​ on behalf of the European Space Agency (ESA) for their location in ​Noordwijk, Netherlands.​ 

Please note, the successful candidate will be employed by ATG Europe (or one of its subsidiaries). Furthermore, upon selection, they will be subject to a general security screening performed by an external provider (further information will be provided at interview stage). 

The successful candidate will be tasked with, but not limited to: 

• Ensure the provision of various logistic support linked to the budget monitoring aspects of the Communication Department by supporting the Management and Support Unit (DG-COS), in particular the Management Support Assistant Administrator for:  

  o monitoring the Products and Channels Division (DG-CP cost centre in liaison with the Head of  Division (H/DG-CP) and Heads of Division’s Offices, and when requested with the DG Services Business Unit Controller (HIF-C); 

  o maintaining in coordination with ESA Finance and Procurements Services of esa-p records for the Office Purchase Orders, Open Purchase Orders, Z-payments. 

• Ensure the provision of various logistic support linked to the organization and preparation of missions and meetings for the ESTEC Communication Team including: 

  o handling telephone calls, taking messages; 

  o organising and receiving shipments of letters and goods; 

  o arranging video conferences;  

  o scheduling monthly meetings, calendars, and appointments; 

  o organising office stationery supplies, promotional merchandise storage and inventory etc...), travel arrangements, including flight, train, hotel and related elements; 

  o supporting the Corporate Media Relations Officer through the organization and preparation of media travel arrangements events (flight, train, hotel and related elements, etc…) and by ensuring correct budget lines attribution for related travel arrangements. 

• Facilitate effective internal communication within the ESTEC Communication Team by participating, when requested, to meetings related to the planning of the ESTEC Communication Team workflow and by ensuring proper follow-up, implementation of related decided actions and appropriate liaison with external suppliers when needed. 

ATG is dedicated to diversity and inclusion and is an equal opportunity employer. Regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, handicap or any other reason protected by relevant state or municipal legislation, we are pleased to consider all eligible candidates for employment. 

Please ensure that your CV clearly explains how you meet the essential requirements. If it doesn’t align completely with the essential criteria, it could result in rejection. 

• A Bachelor’s degree in a relevant field; 

• At least 5 years of experience in a relevant field; 

• Proven proficiency in the use of IT tools such as SP, Excel, Word, PowerPoint, HRMS and other office automation applications;  

• Excellent administrative, planning, writing and organisational skills; 

• Discretion at all levels is required;  

• High level of flexibility, as well as initiative and team spirit; 

• Commitment and reliability in the execution of assigned tasks; 

• Ability to work under pressure; 

• Calm but assertive approach; 

• Candidates must be eligible to work in the EU;  

• Fluency in English as well in Dutch (both at least level C1 CEFR) are required. 

Please submit your application in English via the apply button below. Applications submitted in other languages will not be considered.