Staff Administration and ESA Payroll Support

We are looking for multiple Staff Administration and ESA Payroll professionals on behalf of the European Space Agency (ESA) for their location in ​Frascati, Italy​.  

Please note, the successful candidate will be employed by ATG Europe (or one of its subsidiaries). Furthermore, upon selection, they will be subject to a general security screening performed by an external provider (further information will be provided at interview stage). 

The successful candidate will be tasked with, but not limited to: 

• Prepare employment contracts following successful application; 

• Carry out hiring and HR administrative onboarding of new staff; 

• Handle individual contract and position administration during the entire employment period (contract extensions, reassignments to new positions etc.);  

• Make bulk adjustments to the organisational structure in case of reorganizations; 

• Carry out periodic verifications of entitlements upon request, in particular examining complex cases of entitlement to allowances by means of an enhanced management/analytical approach; 

• Make the necessary payroll inputs for salaries, benefits and other compensation, as well as calculating ad-hoc payments; 

• Handle systematic monthly payroll verifications to a level which satisfies the external auditors; 

• Assist the Head of Service in interfacing with the external service provider to which parts of the ESA payroll have been outsourced; 

• Time and leave management.  

ATG is dedicated to diversity and inclusion and is an equal opportunity employer. Regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, handicap (categorie protette L.68/99 art.1), or any other reason protected by relevant state or municipal legislation, we are pleased to consider all eligible candidates for employment. 

Please ensure that your CV clearly explains how you meet the essential requirements. If it doesn’t align completely with the essential criteria, it could result in rejection. 

• Bachelor’s degree in Business or Public Administration, Human Resources, Finance, Informatics, Engineering, or a related field; 

• At least 4 years of relevant experience; 

• Proficiency in Microsoft Office / Office 365 applications (mainly Word, Excel and related) and Adobe Acrobat; 

• Proficiency in SAP SuccessFactors (EC module); 

• Experience with SAP S/4 HANA (Cloud) is an asset; 

• Experience with Business Intelligence (BI) tools (e.g. PowerBI, Tableau), incl. advanced Excel skills is an asset; 

• Discipline, professionalism and excellent attention to detail;  

• Candidates must be eligible to work in the EU;  

• Fluency in English, both written and spoken; 

• Knowledge of French is an asset. 

Please submit your application in English via the apply button below. Applications submitted in other languages will not be considered.